MicroSoft Office Word


   => What is Word?

              è Word is Application Software under Microsoft Office package for Writing and Editing Word Document.

               èThe Extension Name of Ms-Word File is è .docx  (Ms-Word 2007)

ð How to open Ms-Word?

a)      Start è All Programs è Microsoft Office è Microsoft Office Word 2007.

b)     Start è Run…. è Winword (type) è Ok or Enter.

=>  Contents of MS-Word Window:-

A)   Office Button: – It holds New, Open, Save, Save As, Print, Print Preview, Close button.

B)     Quick Access Toolbar: – The Quick Access Toolbar resides on the top left had side of Word 2007 application just beside the the Office Button.

C)  Tabs: – This is the Tabs Bar. Tabs are similar to the menu system of MW2003 instead of having dropdown menus MW2007 created the Tab and Ribbon system. When you select a tab it will display the Ribbon associated with that tab. Here everything has been changed into button form.

D)  Ribbon Bar:- Simple Text Formatting Such as changing Font Name, Style, Size, Alignment, Color, Applying Bullets and Numbering are done through various tools available in this toolbar.

E)   Ruler (Horizontal & Vertical):- It helps you to place contents within the document properly.

F)   Status Bar: – It display the status of the current document file including Total Page No., Current Page No., Current Column No., Current Line No.

G)  Scroll Bar(Vertical & Horizontal):- Using the Scroll Bars you can make visible the contents which are in the page but Not visible in the document screen area. Clicking on the arrows in scroll bars, you can make the contents visible.

H)  Blinking Cursor:- It indicates the current Keyboard input Location.

I)      View Tool: – Using view tools you can switch up different views of a word document.

ð TABS:-

ð HOME:-

          The Home Tab is by far the most important Tab in Microsoft Word 2007. The Home Tab contains all the commands that are used most often.  These include formatting commands like changing text size, font style, font color, list types, and clipboard functionality like Cut, Copy and Paste. Furthermore, the home tab in Word 2007 includes features like text alignment, line spacing, gallery styles and theme settings.  Finally, the Home Tab includes the ability to find and replace text. 

              The groups on the Home Tab are as follows:

1.       Clipboard

2.       Font

3.       Paragraph

4.       Styles

5.       Editing

1.               CLIPBOARD GROUP:- Hare you can create cut, copy and Paste and paste special of text and picture.

2.               FONT GROUP:-

The Word 2007 Font section in the Home tab gives you features to change the font face, size, color, and style.

1.               Starting with the  button, it will make selected text bold. The keyboard command for this is hold down the ctrl button and press B.

2.               2. The button is italicized. Be careful with this one, with some fonts the italicize button makes it hard to read. The keyboard command for italicize is hold down the ctrl button and press I.

3.               3. The is the underline button. It can be used in 2 ways. If you just click the button or press ctrl U you will get a simple one line underline. Now click on the drop down arrow next to U. This will give you several options to choose from to get a fancier line.

4.               4. The button is used to strike through text. This can be very useful when you are editing a document and don’t want to loose your original thought.

5.               5. and are subscript and superscript. These are used for fractions I use these frequently when making recipe cards. The subscript and superscript will sometimes automatically change numbers into fractions while you are typing.

6.               6. The last button is the This button will let you change the case of your text. Highlight your Happy Birthday text and click the Aa button. You are able to select Sentence case, lowercase, UPPERCASE, Capitalize each word, or tOGGLE cASE. Click on UPPERCASE. I have found this tool very useful when I have accidently hit the caps lock key and didn’t realize it until I already had a sentence or two typed. Use this tool then you don’t have to retype!

Now we will finish the Font section with the last two buttons; highlight and font color These button’s names speak for themselves. When you click the Button you will get a selection of colors to choose from. Select your color and you will get a cursor that looks like a highlighter marker. Click the left mouse button and drag it over the text you would like to highlight. It works just like a regular highlighter.

The Button allows you to change the color of your text. Select the Happy Birthday Text and click on the Button. You will get a dropdown menu of colors with an option at the bottom more colors. If you select more colors you will get to create your own color using this window.

ð PARAGRAPH:- (Alt+O,P):- To change paragraph indents, text alignment, line spacing, pagination, and other paragraph formats in the selected paragraph .


                    HOME TAB è Paragraph


The Insert Tab is right next to the Home Tab in Microsoft Word 2007. This tab has a lot of useful features that will let you insert things like pictures, clip art images, shapes, Smart Art graphics, charts and a host of other items.  Let us review a few of these features in this exciting new tab.  

·         Pages-Allows cover pages, blank pages, and page breaks to be added to the document.

·         Tables-Clicking the down arrow will open up a dialog box that will allow the user to insert tables, draw new tables, import Excel spreadsheets, and by clicking on the Quick Tables option (which opens up another dialog box) you can add a variety of pre-built items to the document.

·         Illustrations-This group tab has options for adding images, clip art, charts, and more.

·         Links-The most commonly used item here is the Hyperlinks function, which allows or objects to be converted into URL links to addresses on the Internet.

·         Header & Footer-All three functions on this tab will open dialog boxes to give users many different options for headers, footers, and page numbering.

·         Text-This is not the same as using regular text in Word.  Text boxes are objects that are in essence, mini-Word documents, and the other features offer text-like objects such as signatures, WordArt, and more.

·         Symbols-The two functions here, Equation and Symbol, both have down arrows that when clicked will open up dialog boxes showing a wide variety of equations and symbols that can be inserted into a document.


The Page Layout Tab lets you control the look and feel of your document in Microsoft Word 2007. You can apply a global design to your document by using one of the available themes and color schemes. You can also change the document orientation, page size, margins, indentation, line spacing and paragraph settings.


The References Tab on Microsoft Word 2007’s new ribbon offers a quick way to enter your document sources, citations and choose a style like APA, MLA etc. On the References tab you will find things like Table of Contents, Footnotes, Citations & Bibliography, Table of Figures, Captions, Indexes and Table of Authorities.


Using the Mail Merge feature in Microsoft Word 2007, you can write a customized letter or flier to all your customers in one shot.  Each letter has the same kind of information, yet the customer content is unique typically provided by a data source.  The data source could be in many formats including text file, Microsoft Excel, Microsoft Access, SQL server 2008, Oracle, etc.  Today we will look at the procedure of using mail merge in Microsoft Word 2007 with data from Microsoft Excel 2007.


In Microsoft Word 2007, the Review Tab is useful in a lot of ways. You can have the Spelling and Grammar feature, the Research option, Thesaurus and Translation functionality to help you improve your documents.  Here is what the Review Tab looks like.

ð VIEW:-

The View tab in Microsoft Word 2007 has the functionality to change your document views. The View tab has the following groups: Document Views, Show/ Hide, Zoom, Window and Macros. 


è   New (Ctrl+N):- To Create a New Word Document File.


Office Buttonè NewèBlank Document.

è   Open (Ctrl+O) :- To Open an Existing Word Document File.


Office ButtonèOpen è Select File Name è Click (Open) Button.

è  Close (Ctrl+F4):- To Close a Word Document File.


Office Buttonè Close.

è   Save (Ctrl+S) :-To Save a Word Document File in Memory for Future Use.


          Office Buttonè Saveè Type File Name in the “File Name Box”è Click (Save) Button.

è   Save As… (Alt+F,A):- To Save an Existing  Word Document File with another Name and another Location .


            Office Buttonè Save As…è Type File Name in the “File Name Box”è Click (Save) Button.

è   Print… (Ctrl+P) :- To take the Print-out of a Word Document File through Printer.


            Office Buttonè Print…

è   Exit (Alt+F4):- To Exit/Quit  from MS-Word Application.


           Office Buttonè Exit Word.


 è Clipboard Group:-

      èCut (Ctrl+X) :- To Cut a Selected Text.


                        Select the Text è Clipboard Groupè Cut

è  Copy (Ctrl+C) :- To Copy a Selected Text.


                        Select the Text è Clipboard Groupè Copy.

è  Paste(Ctrl+V) :- To Paste a Cut or Copied Text.


            Cut or Copy the Selected Text è Clipboard Group è Paste.

 è Font Group:-

     To change the color, size, style of a text and also give some effects to it we’ll use the help of Font sub-menu under Format Menu.

ð Font (ctrl+shift+F) :- To change the Font Face (Font name) of Text. 

L Procedure:-

        Homeè Font Group

ð Size (Ctrl+Shift+P):- To change the Font size of Text. 

L Procedure:-

        Font Groupè Font size.

ð Bold (Ctrl+B):- Make the selected Text Bold.

L Procedure:-

     Font Groupè B

ð Italic (Ctrl+I):- Italicize the selected Text.

L Procedure:-

     Font Groupè I

ð Underline (Ctrl+U):- Underline the Selected Text.

L Procedure:-

     Font Groupè U

ð Strikethrough :- Draw a line through the middle of the selected Text.

L Procedure:-

     Font Groupè abc

ð Subscript(Ctrl+=):- Create small letters below the Text baseline.

L Procedure:-

     Font Groupè X2

ð Superscript(Ctrl+shift++):- Create small letters above the line of Text.

L Procedure:-

     Font Groupè X2

ð Clear Formatting:- Clear all the formatting from the selection, leaving only the plain Text.

L Procedure:-

     Font Groupè Clear Formatting.

ð Text Highlight Color:- Make text look like it was marked with a highlighter pen.

L Procedure:-

     Font Groupè Text Highlight Color

ð Font Color :- Change the Text Color.

L Procedure:-

     Font Groupè Font Color.

ð Change Case:- Change all the selected text to UPPERCASE, lowercase, or other common capitalizations.

L Procedure:-

     Font GroupèChange Case

ð Grow Font(Shift+Ctrl+>):- Increase the Font Size.

L Procedure:-

     Font Groupè A

ð Shrink Font(Shift+Ctrl+<):- Decrease the Font Size.

L Procedure:-

     Font Groupè A


ð Paragraph (Alt+O,P):- To change paragraph indents, text alignment, line spacing, pagination, and other paragraph formats in the selected paragraph .

L Procedure:-

        Home è Paragraph Group.

ð Bullets  :- Start a bulleted list. Here you can click the arrow to choose different bullet styles.

L Procedure:-

        Paragraph Groupè Bullets .

ð Numbering :- Start a numbered list. Here you can click the arrow to choose different numbering formats.

L Procedure:-

        Paragraph Groupè Numbering.

ð Multilevel List :- Start a multilevel list. Here you can click the arrow to choose different multilevel list styles.

L Procedure:-

        Paragraph Groupè Multilevel List.

ð Decrease Indent :- Decrease the indent level of paragraph.

L Procedure:-

        Paragraph Groupè Dcrease Indent.

ð Increase Indent:- Increase the indent level of paragraph.

L Procedure:-

        Paragraph Groupè Increase Indent.

ð Sort:- Alphabetize the selected text or sort numerical data.

L Procedure:-

        Paragraph Groupè Sort.

ð Show/Hide:- Show paragraph marks and other hidden formatting symbols.

L Procedure:-

        Paragraph Groupè Show/Hidden.

ð Align Text Left (Ctrl+L):- Align Text to the Left.

L Procedure:-

        Paragraph Groupè Align Text Left.

ð Center (Ctrl+E):- Center Text.

L Procedure:-

        Paragraph Groupè Center.

ð Align Text Right (Ctrl+R):- Align Text to the Right.

L Procedure:-

        Paragraph Groupè Align Text Right.

ð Justify (Ctrl+J):- Align text to both the left and right margins, adding extra space between words as necessary. This creates a clean look along the left and right side of the page.

L Procedure:-

        Paragraph Groupè Justify.

ð Line Spacing:- Change the spacing between lines of text. Here you can also customize the amount of space added before and after paragraphs.

L Procedure:-

        Paragraph Groupè Line Spacing.

ð Shading:- Color the background behind the selected text or paragraph.

L Procedure:-

        Paragraph Groupè Shading.

ð Line Spacing:- Change the spacing between lines of text. Here you can also customize the amount of space added before and after paragraphs.

L Procedure:-

        Paragraph Groupè Line Spacing.

ð Borders:- Customize the borders of the selected cells or text.

L Procedure:-

        Paragraph Groupè Borders.

ð Style Group:- A style is a set of formatting characteristics that you can apply to text, tables, and lists in your document to quickly change their appearance. When you apply a style, you apply a whole group of formats in one simple task. When working on long documents, styles allow you to format your document quickly while keeping the formatting consistent. Styles are used for reating a Table of Contents which is an overview of the topics discussed in a document. The Styles group is located on the Home tab and contains a set of Quick Styles.

ð Editing Group:-

To find a particular word or phrase in a document:

·  Click Find on the Editing Group on the Ribbon

·  To  find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon


1.       Pages Group:= On the far left the first section is Pages. The three categories you can insert for pages are; Cover Page, Blank Page, and Page Break. These three features are useful if you are creating a professional or long document.

2.       Tables Group:= In Microsoft Office Word 2007, you can insert a table by choosing from a selection of preformatted tables — complete with sample data — or by selecting the number of rows and columns that you want. You can insert a table into a document, or you can insert one table into another table to create a more complex table.

I)Insert Table

ii)Draw Table

iii)Excel Spreadsheet

iv)Quick Table

Use the Table menu

1.       Click where you want to insert a table.

2.       On the Insert tab, in the Tables group, click Table, and then, under Insert Table, drag to select the number of rows and columns that you want.

Use table templates

You can use table templates to insert a table that is based on a gallery of preformatted tables. Table templates contain sample data to help you visualize what the table will look like when you add your data.

1.       Click where you want to insert a table.

2.       On the Insert tab, in the Tables group, click Table, point to Quick Tables, and then click the template that you want.

Draw a table

You can draw a complex table — for example, one that contains cells of different heights or a varying number of columns per row.

1.       Click where you want to create the table.

2.       On the Insert tab, in the Tables group, click Table, and then click Draw Table.

ð Illustrations Group:= The first button in Illustrations is Insert a picture from a file. When you click on the Picture button a window will open for you to browse to a photograph or other picture you have saved on your computer. I have used this feature to create birthday invitations for my kids with their most recent photograph in the background. You can have a lot of fun incorporating personal photos into your documents.

i)Picture:- Insert Picture from file.

ii)Clip art:- Insert Clip art into the Document, including drawing, movies, sounds, or stock photography to illustrate a specific concept.

iii) Shapes:- Insert ready-made shapes such as rectangles and circles, arrows, line, flowchart symbols, and callouts.

iv)Smart art:- Insert a smartart  graphics to visually communicate informatin.

v) Chart:- insert a Chart to illustrate and compare data.


1.       Pictures
Like previous versions, Word 2007 allows you to insert pictures stored on your computer into your documents. This is a pretty straightforward feature, but Microsoft did add some impressive features to the Picture command in this latest version of Word. For starters, you can do a lot more than insert a picture. You can make a variety of formatting changes to the picture including changing the shape, adding a border, modifying effects, applying a predefined style, and more. From one location you can now switch, compress, crop, and modify the image settings. Everything is accessible from a new Format tab that allows you to quickly make a simple image look spectacular.

2.       Clip Art
At this point, you might be wondering, “What’s so great about clip art?” In Word 2007, you have the ability to search clip art files on your local computer and on Microsoft Office Online, and modify the clip art image using the picture editing tools. Like that image of a school bus but want it to be circular, not square? Not a problem. Want a tree clip art, but would rather it be black and white, rather than a color image? Easy to change. Word 2007 gives you the tools and presents them in a way that is simple to use.

3.       Shapes
Shapes, shapes, and more shapes! The Word 2007 Shapes menu is packed full of lines, arrows, callouts, squares, and so much more. The difference between this and previous versions is that you no longer have to be content with plain, 2D shapes. Want to make the arrow pop off the page? Add a 3D effect. Want to make it more realistic? Change the shading on the 3D arrow to replicate specific lighting conditions. In addition, you can add shadows, change the shape style, fill color, outline color, gradient, and depth among other things. You can take a shape illustration and really make it pop off the page using the new shape features.

4.       SmartArt
The SmartArt feature is new in Word 2007 and it has already gotten a lot of praise from people using the software. You can easily create business diagrams such as process, radial, and organization charts, hierarchy diagrams, and lists that display textual information in an easy-to-read format. SmartArt illustrations represent the information in a visual format and adds shape, color, and emphasis to your text. Confused as to what type of diagram you need? With SmartArt illustrations, you can easily try different styles. Live Preview displays how the diagram will appear before you choose one, which allows you to see your options in your document.

5.       Charts
Charts are a great way to present numerical data in an easy-to-read format, and with the Word 2007 Chart command, organizing and displaying your information is simple. There are many types of charts including line, pie, column, surface, and more. Depending on your data, it may be more suited for one type of chart versus another one. The great thing with Word is that it is easy to see how your information will appear, and even easier to switch to a different chart option, if needed.

ð Links Group:-

1.       Insert Hyperlink:- Create a link to a web page, a picture, an e-mail address, or a program.

2.       Bookmark:-Crate a bookmark to assign a name to a specific point in a document.

3.       Cross-reference.

ð Header and Footer:- You can create headers and footers in your Word document so that information such as the author’s name, document title, or page numbers will appear in the top and/or bottom margin of your document. You can create a header and footer that appears the same on every page, or you can customize the pages with different headers and footers.

1.       Header: – Insert or Edit in the Header of the Document.

2.       Footer: – Insert or Edit in the Footer of the Document.

3.       Page Number: – Insert the Page Number in the Document.

ð Text Group:=

Text Box: – Insert preformatted text boxes.

Quick parts: – Insert reusable pieces of content, including fields, document properties such as title and author, or any preformatted snippets you create.

Word Art: – Insert decorative text in your document.

Drop cap: – Create a Large Capital letter at the beginning of a paragraph.

Date and Time:- Insert the current date or time into the current document.

Object: – Insert an embedded Object.

Symbols Group:= When creating documents, you may need to use a symbol or special character that does not appear on the keyboard. These symbols and special characters can be accessed through the Symbol dialog box.

1:- Equation:- Insert common mathematical equation or build up your own equations using a library or math symbols.

2:- Symbol:- Insert symbol that are not on your keyboard, such as copyright symbols, trade mark symbols, paragraph marks, and unicode characters.

ð Page Layout Tab:= here Page Layout Tab lets you control the look and feel of your document in Microsoft Word 2007. You can apply a global design to your document by using one of the available themes and color schemes. You can also change the document orientation, page size, margins, indentation, line spacing and paragraph settings.

When you click on the Page Layout tab, this is similar to what you would see.

ð Themes Group:- Here you can change the thgemes  name, themes color, themes font, and theme effect of the current theme in a document.

ð Page Setup Group:-






Line Numbers


ð Page Background Group:-


Page Color.

Page Borders.

ð Paragraph Group:-

Indent(Left and Right)

Spacing(Before and After)

ð Arrange Group:-


Bring to Font

Send to Back

Text Wrapping





ð Table of Contents Group:-

Table of Contents

Add Text

Update Table

ð Footnotes Group:-

Insert Fotnote

Insert Endnote

Next Footnote

Show Notes


ð Create Group



ð Start Mail Merge

Start Mail Merge

Select Recipients

Edit Reccipient List

ð Write and Insert Fields

Highlight Marge Fileds

Address Block

Greeting Line

Insert Merge Field


Match Fileds

Update Labels

ð Preview Results

Preview results

Find Recipients

Auto check for Error

ð Finish Group

Finish and Merge


ð Proofing Group

Spelling and Grammar

ð Comments Group

New Comment




ð Changes Group





ð Compare group


ð Protect Group

Protect document


ð Document View

Print layout

Full screen reading

Web layout



ð Show/hide



Message bar

Document Map


ð Zoom



One page

Two page

Page width

ð Window group

New window

Arrange all


Switch windows

ð Macros



Undo Typing (Ctrl+Z) :-To Go Back to the Previous Work done.

Repeat Typing (Ctrl+Y) :- To Come Back to the Last Work done.

Office Clipboard (Ctrl+C, Ctrl+C):-To store one or many Cut or Copied word or sentence in a temporary storage area of Computer’s Memory.

Paste Special:- Apply one or Many Duplicate Design in any Word or Sentence in same page or another page./ This is one kind of paste which reflects the changes in the Destination as made in the Source.

Clear: – To Clear the Selected Word,Lines,Paragraph in a Word Document.

Select All (Ctrl+A) :- To Select the whole Document or Pages.

Find (Ctrl+F) :- To Find a Particular Letter or word in a Whole Document.

Replace (Ctrl+H) :- To Replace a Particular Letter or Word with Another Letter and Word in a Word Document.

Go To (Ctrl+G) :- To go to the desired Page, Line, Section, Bookmark etc

Normal (Alt+V,N) :-To Show Normal View in Word Document.

Web Layout:- To Show Web Layout View in Word Document.

Print Layout (Alt+V,P):- To Show Print Layout View in Word Document. Normally We Work Print Layout View.

Reading Layout :- To Show Reading Layout View for Reading any Document .

Outline (Alt+V,O):- To Show the Outline View of Word Document.

Tool Bars:- To show/hide different toolbars that are available in Microsoft Word.

Ruler (Alt+V,R):- To Set or Hide the Ruler in MS-Word Document. Ruler is align Top of the Page (i.e. Horizontal Ruler) and left of the Page (i.e. Vertical Ruler).

Document Map:- The Document Map is a separate pane that displays a list of Headings in the Document. Use the Document Map to Quickly Navigate through the Document and keep track of your location in it. Link one Question to another Question in the Document map.

Thumbnails:- Using Thumbnails We can Jump from one page to another quickly in a Word Document File. Basically Thumbnails are Allign left side of the Word Application.

Header and Footer (Alt+V,H):- To write a Repetitive Text or give the Page Number, Date, Time etc as Header Section (Top of the Page) or Footer Section (Bottom of the Page) / Every Pages in the Document.

Markup:- Using Markup we can quickly see or review who made changes to your document. Basically Markup are used to Mark a Word , a Sentence or Line even Paragraph.

Full screen (Alt+V,U)  :-

Zoom (Alt+V,Z):-

Break (Alt+I,B):- To Break a Page Manually and also for Breaking Section and Others.

Page Number :- To Insert Page Number in the Word Document.

Date & Time (Alt+I,T):- To insert system date and time in the required place.  

Auto Text (Alt+I,A):- This option helps us to create and insert auto-text which helps us to insert a text quickly as we type some portion of the text.

Field:- To insert mathematical equations and other field.

Symbol (Alt+I,S):- To insert different symbols at the required place.

Comment:- To insert comment (written text) on a text.

Foot Note:- To give note on some text at the end of a page or at the end of document.

Chart :- Create any Sales Report in Building Chart.

Text Box:- Move  one text box to another text box in any text .

File:- To insert one or many file in the document.

Object:- To insert one or more objects in the word document.

   Bookmark (Alt+I,K):- To mark several pages of document by giving name for future reference.

 Hyperlink (Ctrl+k):- To link two or more pages so that whenever one clicks on a text written on one page other page(file) opens.

Font (Alt+O,F) :- To change the color, size, style of a text and also give some effects to it we’ll use the help of Font sub-menu under Format Menu.

 Bullets and Numbering (Alt+O,N)  :- To add bullets or numbers to selected paragraphs and modifies the bullets and numbering format of the previously applied one.

 Borders and Shading (Alt+O,B):- For adding borders and shading to selected text, paragraphs, pages, table cells, or pictures. If you want to apply border to a text; select it. If you want to apply border to a paragraph then place the cursor in the paragraph

 Columns (Alt+O,C):- Changes the number of columns in a document or a section of a document.

 Tabs (Alt+O,T):- Sets the position and alignment of tab stops and determines the type of leader character for each tab stop. There are Five types of Tab.  

 Drop Cap (Alt+O,D):- A Drop Cap is a specially formatted letter that appears at the beginning of a Paragraph.  Formats a letter, word, or selected text with a large initial – or “dropped” – capital letter. A “drop cap” is -traditionally the first letter in a paragraph, and it can appear either in the left margin or dropped from the base line of the first line in the paragraph

Text Direction:- Rotates selected text in table cells or textbox so you can read it from bottom to top or from top to bottom.

 Change Case (Alt+O,E):- Changes the capitalization of selected text. There are five cases in which you can change your text. Five cases are –

–         Sentence case.

–         UPPER CASE.

–         lowercase.

–         Title Case.

–         tOGGLE cASE.

 Background (Alt+O,K):- Change the background color , Texture , Picture etc of the document. Background can be applied to a web-page.

 Theme:- Applies a new or different theme, or removes a theme in a Web page, document, and e-mail message. Applied themes will not be displayed in the “Print Layout View”.


 Spelling and Grammar (F7):- Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. Spelling mistakes are marked by red underline and grammatical mistakes are by green underline.

 Word Count (Alt+T,W):- Counts the number of pages, words, characters, paragraphs, and lines in the active document

 Auto Summarize:- Automatically summarizes the key points in the active document. You can use the AutoSummarize command to create an executive summary or an abstract

 Protect Document:- Prevents changes to all or part of a document except as specified. You can also assign a password so that other users can annotate a document. When a document is protected, this command changes to Unprotect Document.

 Letters and Mailings (Alt+T,R):- To send a mail to different recipients.

 Macro (Alt+T,M):- To record a work by giving a shortcut key so that in future you can easily do that work by pressing the shortcut key

 Auto Correct Options (Alt+T,A):- Sets the options used to correct text automatically as you type with another text.

  Customize:- create your personal toolbar to add any tools option.


                                                               I.   Tools è Customize

                                                          II.  Click New option

                                                          III. Type toolbar name in the toolbar name box

                                                          IV. Then click ok button

                                                          V.  Click command tab

                                                          VI. Drag and drop the tool in your tool bar

 Draw Table:-To create any drawing table using draw table option.

  Insert:- Inserts a table in the document with the number of columns and rows you specify.

  Delete:- Deletes the selected table, column(s), row(s), cell(s) from the document

Select:- For selecting a table, column, row or cell.

Merge Cells:- Combines the contents of selected adjacent cells into a single cell.

 Split Cells:- Splits the selected cells into the number of rows and columns you enter.

  Split Table:- Divides a table into two separate tables.

  Table Auto format:- Automatically applies formats, including predefined borders and shading, to a table.

  Auto fit:- Automatically resizes a table to fit the contents of the table cells.

          AutoFit to Contents: – Automatically adjusts the width of columns in the table, based on the amount of text you type.

          AutoFit to Window: – Automatically resizes the table so that it fits within the window.

          Fixed Column Width: – Fixes each column width in the table to the current widths of the columns

  Convert:- To change the table into the text or text into the table.

 Sort:- Arrange the table contains as ascending or descending order.

  Formula:- To calculate sum, product, average, max value etc. from the table contains.


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