Tally class 3

==: TALLY: ==

What is Tally?

Ans:- Tally ies 7.2 version has the latest taxation structure integrated in it. These integrated features in Tally will make it simple to manage myriad issues that will arise due to the complexities of taxation in your day-to-day activities. Licensing has been simplified for single-users and multi-users.

Tally ies (integrated enterprise solution) 7.2 provides you with two specialized features:

o    Single User Licensing

o    Multi User Licensing

Tally Silver for Single-User

The single-user Licensing allows the deployment of Tally on ONLY ONE computer with an option of activating it Online or Offline However, you can use the same Tally license on another computer, by surrendering the license activated on the first and reactivating it on the other.  If you are an Offline user, you can take a request file to a computer, which has Internet connectivity and activate your copy of Tally easily.

Tally Gold for Multi-User

The multi-user Licensing feature facilitates the use of Tally on ANY NUMBER of computers connected to a local area network (LAN) with a provision of activating the license Online or Offline.  However, the method of activation is no different from the one followed in Single User Licensing system.

After the successful installation of multi-user license on the License server, you can have Tally start when Windows starts and run as a service in the background. The License clients may install and use Tally later on.

Activating Tally Silver for Single-User

The single-user Licensing allows the use of Tally on ONLY ONE computer with an option of activating it Online or Offline. The following sections explain how you can activate Tally for Single user, both Online and Offline.

For Users Connected to the Internet

You can activate your license by using the Online option available in F12: Configure > Licensing > Online.

Follow the steps to activate your license:

1. Click the Tally icon to start Tally in Educational mode.

2. Tally displays Online Activation Form dialog window with three fields.

3. Press the Enter key to proceed.

4. Tally installed on your computer, will connect to the Tally Internet Services Server and validates your registration information.

5. On entering the correct Serial and Key, a pop-up box will display a message indicating that your license is activated.

Once your license is activated, you will be provided with the Online Menu. To view the Online Menu press F12: Configure > Licensing > Online.

The Online menu has two options:

  • Update

This option helps you to update new features of Tally

  • Surrender

This option enables you to surrender the Tally License

For Users not Connected to the Internet

If your computer does not have an Internet connection, you can activate your Tally license using Offline option.

Follow these steps to activate your license:

1. When you start Tally, an Activation Form dialog window will be displayed. As you do not have an Internet connection, press Esc or Ctrl+Q to quit this form.

2. Press F12: Configure > Licensing > Offline

3. Tally displays the Offline Activate Form dialog window with three fields

4. Press the Enter key to proceed.

5. If your Serial, Key and Email Id are found correct, you will get a pop-up box that indicates your tally_req.slk file is successfully generated.

6. The tally_req.slk file is stored in the Tally folder. You need to copy the tally_req.slk file on a floppy/CD and take it to any computer with Internet connectivity and has Tally installed on it.

7. Copy the tally_req.slk file to the Tally folder on this computer, start Tally and go to F12: Configure > Licensing > Offline.

8. Click on the Send External Request option to send the request to Tally Internet Services server. The response will be saved in a new file called tally_resp.slk, which will be generated in the Tally folder.

9. Copy the tally_resp.slk file into a floppy or CD, from the Internet connected computer and copy the same file into the Tally folder of your computer.

10.            You are now ready to use Tally.

The Online menu has two options:

  • Update

This option helps you to update new features of Tally

  • Surrender

This option enables you to surrender the Tally License

Shortcut keys in Tally

The shortcut keys appear in button names in the button bar (right side of the Tally screen).  You can either click the button from the button bar or press the relevant function key or character underlined/double-underlined.

The buttons have a function key before the button names ( Eg: F1: Select Cmp) which means you need to press F1 key (Function Key) to select the ‘Select Company’ screen

The buttons have an underlined character ( Eg: F3:Cmp Info), which means you need to press ALT + F3 to select the ‘Company Info’ screen.

Some buttons have a double-underlined character (Eg: As Voucher) which means you need to press CTRL + V to select the ‘Voucher’ in voucher mode.

The shortcut keys available in Tally are listed in the below table:

Function Key Combination

WindowsFunctionalityAvailability
F1To select a companyTo select the Accounts Button and Inventory buttonsAt all masters menu screenAt the Accounting / Inventory Voucher creation and alteration screen
F2To change the menu periodAt almost all screens in TALLY
F3To select the companyAt almost all screens in TALLY
F4To select the Contra voucherAt Accounting / Inventory Voucher creation and alteration screen
F5To select the Payment voucherAt Accounting / Inventory Voucher creation and alteration screen
F6To select the Receipt voucherAt Accounting / Inventory Voucher creation and alteration screen
F7To select the Journal voucherAt Accounting / Inventory Voucher creation and alteration screen
F8To select the Sales voucherAt Accounting / Inventory Voucher creation and alteration screen
F8  (CTRL+F8)To select the Credit Note voucherAt Accounting / Inventory Voucher creation and alteration screen
F9To select the Purchase voucherAt Accounting / Inventory Voucher creation and alteration screen
F9  (CTRL+F9)To select the Debit Note voucherAt Accounting / Inventory Voucher creation and alteration screen
F10To select the Reversing Journal voucherAt Accounting / Inventory Voucher creation and alteration screen
F10To select the Memorandum voucherAt Accounting / Inventory Voucher creation and alteration screen
F11To select the Functions and Features screenAt almost all screens in TALLY
F12To select the Configure screenAt almost all screens in TALLY

Special Key Combination

WindowsFunctionalityAvailability
ALT + 2To Duplicate a voucherAt List of Vouchers – creates a voucher similar to the one where you positioned the cursor and used this key combination
ALT + ATo Add a voucherAt List of Vouchers – adds a voucher after the one where you positioned the cursor and used this key combination.
ALT + CTo create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report)At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen.
ALT + DTo delete a voucherTo delete a master(if it has not been already assigned a different function, as explained above)At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual.
ALT + ETo export the report in ASCII, SDF, HTML OR XML formatAt all reports screens in TALLY
ALT + ITo insert a voucherAt List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination.
ALT + OTo upload the report at your websiteAt all reports screens in TALLY
ALT + MTo Email the reportAt all reports screens in TALLY
ALT + PTo print the reportAt all reports screens in TALLY
ALT + RTo remove a line in a reportAt all reports screens in TALLY
ALT + STo bring back a line you removed using ALT + RAt all reports screens in TALLY
ALT+ VFrom Invoice screen to bring Stock Journal screenAt Invoice screen à Quantity Field à Press Alt + V to select the Stock Journal.
ALT + WTo view the Tally Web browser.At all reports screens in TALLY
ALT + XTo cancel a voucher in Day Book/List of VouchersAt all voucher screens in TALLY
ALT + RTo Register TallyAt Licensing Menu in TALLY
CTRL + ATo accept a form – wherever you use this key combination, that screen or report gets accepted as it is.At almost all screens in TALLY, except where a specific detail has to be given before accepting.
CTRL + BTo select the BudgetAt Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL  + CTo select the Cost Centre To select the Cost CategoryAt Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screenAt Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
CTRL+ ETo select the CurrenciesAt Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + GTo select the GroupAt Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + ITo select the Stock ItemsAt Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
CTRL + LTo select the LedgerAt Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + OTo select the GodownsAt Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
CTRL + QTo abandon a form – wherever you use this key combination, it quits that screen without making any changes to it.At almost all screens in TALLY.
CTRL + Alt + RRewrite data for a CompanyFrom Gateway of Tally screen
CTRL + SAllows you to alter Stock Item masterAt Stock Voucher Report and Godown Voucher Report
CTRL + UTo select the UnitsAt Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
Ctrl + VTo select the Voucher TypesAt Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

Special Function Key Combination

WindowsFunctionalityAvailability
ALT + F1To close a companyTo view detailed reportTo explode a line into its detailsAt all the menu screenAt almost all report screenAt almost all screens in TALLY
ALT+ F2To change the system periodAt almost all screens in TALLY
ALT + F3To select the company info menuTo create/alter/shut a CompanyAt Gateway of Tally screen
ALT + F4To select the Purchase Order Voucher TypeAt Accounting / Inventory Voucher creation and alteration screen
ALT + F5To select the Sales Order Voucher TypeTo view monthly and quarterly report  At Accounting / Inventory Voucher creation and alteration screenAt almost all report screens in TALLY
ALT + F6To select the Rejection Out Voucher TypeTo change the Sales Order Voucher TypeAt Accounting / Inventory Voucher creation and alteration screen
ALT + F7To select the Stock Journal Voucher TypeTo accept all the Audit lists  At Accounting / Inventory Voucher creation and alteration screenAt TallyAudit Listing screen
ALT+ F8To select the Delivery Note Voucher TypeTo view the Columnar reportAt Accounting / Inventory Voucher creation and alteration screenAt Ledger Voucher screen
ALT + F9To select the Receipt Note Voucher TypeAt Accounting / Inventory Voucher creation and alteration screen
ALT + F10To select the Physical Stock Voucher TypeAt Accounting / Inventory Voucher creation and alteration screen
ALT + F12To filter the information based on monetary valueAt almost all report screens
CTRL + ALT + F12Advanced ConfigAt Gateway of Tally 

Key Combination used for navigation

WindowsFunctionalityAvailability
PgUpDisplay previous voucher during voucher entry/alterAt voucher entry and alteration screens 
PgDnDisplay next voucher during voucher entry/alterAt voucher entry and alteration screens 
ENTERTo accept anything you type into a field.To accept a voucher or masterTo get a report with further details of an item in a report.You have to use this key at most areas in TALLYAt the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)
ESCTo remove what you typed into a fieldTo come out of a screenTo indicate you do not want to accept a voucher or master.At almost all screens in TALLY.
SHIFT + ENTERCollapse next level detailsAt Voucher Register screen and Trial Balance report
SHIFT + ENTERTo explode a line into its detailsIn almost all Reports:At a Group/Stock Group/Cost Category/Godown/Stock Category – displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock CategoriesAt a Voucher – displays its entries and narrationAt a Stock Item- displays its godowns and batch detailsAt Voucher Register screen – displays the next level detailsAt Trial Balance report – displays the next level details
CTRL + ENTERTo alter a master while making an entry or viewing a reportAt voucher entry and alteration screensAt all reports

Concept of VAT

The essence of VAT is in providing set-off for input tax and this is applied through the concept of input credit/rebate. This input credit in relation to any period means setting off the amount of input tax by a registered dealer against the amount of his output tax. The Value Added Tax (VAT) is based on the value addition to the goods, and the related VAT liability of the dealer is calculated by deducting the input credit from the tax collected on sales during the payment period. This concept is explained with an example, in the Computation of VAT section .

VAT works in two different ways:

1. If VAT-registered businesses receive more output tax than the taxes paid as input, they will need to pay the difference to the Commissioner of Taxes (State).

2. If the input tax paid is more than the output tax collected,

END

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