Tally Class


Creation of a New company

Gateway of Tally > company > create.

Select a company

When the is created it gets loaded automatically the first time. However we must select the company to load it.

Example : – Sub-directories created by Tally fir different companies ( you get this option , Select the drive where you install the tally package , like C drive then select the Tally folder and under this folder name as Data , here you can see the company code ).

Start Tally by Double clicking the Tally icon.

Select a company we want to load .

Bring arrow to Select Company and Press < Enter > or Double- Click the option.


Select the  company ( if you have more then one company , otherwise your company will be Selected automatically ) by coming to the Gateway of Tally of the company.

Shut a company

Shut a company means to close it. It dose not mean that we have deleted it . simply select it again to load and work on it again . click the button <Alt>+<F1> for shut Company or press <Alt>+<F1> if we are already selected more than one company and select the Company we wont to shut .

Alter a Company

At the gateway of Tally <Alt>+ F3> for Alter

Delete a company

In order to delete a company , we have to load the same first and than using< ALT>+< F3>, proceed to the company information menu . click on  alter and reselect the Company and use <Alt.+<D> to delete . There will be prompt for a confirmation on deleting the Company.


The concept of Sub-Groups

Primary Groups and subgroups

1.Capital Account

Reserves and surplus ( Retained Earnings )

2.Current  Assets

Bank Accounts

Cash-in hand

Deposit (asset)

Loan & Advances (Asset)


Sundry Debtors

     3.    Current Liabilities

            Duties and Taxes


            Sundry Creditors

4.Fixed Assets


6.Loans (liabilities)

Bank OD Account (Bank OCC Accounts)

Secured Loans

Unsecured Loans

7.Suspense Account

8.Miscellaneous Expenses (Asset)


Revenue primary Groups

10.           Sales Account

11.           Purchase Account

12.            Direct Income ( Income Direct )

13.           Indirect Income( Income Indirect)

14.           Direct Expenses (Expenses Direct)

15.           Indirect Expenses (Expenses Indirect )

Creating a Group

F12:> Acct/Inv Info > Accounts Masters

Account Masters

Allow ADVANCED entries in Masters          ? Yes

                                                        Use ADDRESSED for Ledger Accounts        ?  Yes

Single Group

Gateway of Tally > Accounts info > Groups > Single Create

Name     :( alias)    :  Under     : Capital Account 
 Group behaves like a Sub- Ledger                      ? NoNett Debit/ Credit Balances for Reporting          ? NoUsed for calculation (eg. Taxes. Discounts)        ? No    ( for Sales Invoice Entry )Method to Allocate when used in Purchase Invoice   ? Not Applicable 

 Explanation on Buttons :

F3: Company : To work with a different  Company . In the creation mode . we can create groups in the other company . In alter mode , we can copy the information by accepting the screen ( Enter key or < Ctr>+< A> ). The old company’s information remains . Not available in Display mode

F3: New Cmp:  To work on the same report of another company , only in display Mode.

F4: Chg parent : To change parent of the selected group from popup names of group list.

For example , we are currently altering groups classified under loans Liability , and wise them all to be re-classified under Bank Occ A/c. Instead of individually altering each name , we may do so by pressing F4. 

F4: New Parent : To change the parent group

F8: Skip parent : for faster data entry when we do not need to alter the parent of Sub-groups but the sub-groups name and –or position indices.

F10: Chg Sort or Skip  Sort : Toggle for altering the  Sort Position Groups, Ledgers, Cost Categories, Cost Centres, and  Voucher Types.  It enables  to switch to these areas without having to quit from the current screen.

F11. Features : To change company features.  A detailed discussion on features has been done4 in earlier section under Gateway of Tally.

F12. Configure : To change configuration of master information.

The entry screen allows us to specify the parent group under which the sub-group can be created in a columnar list.  We are allowed to create a news parent using <Alt>+<C>.  Select (All Items) if the new sub-group may have different parent groups.

Creation of a Ledger Account :-

Gateway of Tally > Account Info.>Ledgers > Single Create

Opening Balance

(As on date of beginning of books)

If ours is an existing company whose books we are putting onto Tally, this would be applicable in the following circumstances :  When the ledger is an asset or a liability and if it has a balance in the account as on the date of beginning of books in Tally.

We may use <Ctrl>+<A) at the filed following which the information in other fields does not need to be changed.

Display or Alter a Ledger Account

Gateway of Tally > Account Info.> Ledgers> Single Alter >Select Ledger

Simple Voucher Entry

Switching between Screen Areas

On selecting Voucher Entry from the Gateway of Tally, we are taken to the main voucher entry area.  However, we may change between this  and the Direct Commands/Calculator area at the bottom of the screen by pressing <Ctrl>+<N>or<Ctrl>+<M>as indicated on the screen.  A green bar highlights  the active area of the screen. <Ctrl> +<N> to go to the Calculator/Direct Commands area and <Ctrl>+<M> for the3 voucher entry area.

Use calculator by (ALT>+<C> when in amount field.

Type of Vouchers.

The standard vouchers are

Ø Payment voucher

Ø Receipt voucher

Ø Contra voucher

Ø Sales voucher

Ø Sales Orders

Ø Sales vouchers/invoices

Ø Delivery Notes

Ø Rejection In

Ø Purchase voucher

Ø Purchase Orders

Ø Purchase voucher

Ø Goods Receipt Notes

Ø Rejection Out

Ø Journal  voucher

Ø Credit Notes

Ø Debit Notes

Ø Journal

Ø Memo voucher

Ø Reversing Journal

Ø Stock Journal

Ø Post Dated

Ø Optional

Ø Payroll

Ø Attendance

Cost Categories, Cost Centres,

Cost / Profit centers Management

Monition cost Centers                                              ? Yes

Use cost Centres for job consting ? Yes

More than ONE payroll /cost category                                   ? Yes

Use pre-defined cost center Allocations during Entry            ? Yes

Cost Centres

Tally’s concept of Cost Centres allows an additional dimension to a transaction.  While a ledger account would indicate the  nature of transaction, it would not readily disclose, except in the narration, which part of an organization was involved.  By providing cost Centres, a transaction  can be allocated to it, which would then enable extraction of all transactions for a cost center.  Hence, a cost center can be said to be any unit of an organizations to which transaction (generally revenue) can be  allocated.  When only costs or expenses are allocated to these units, they are referred to as cost centers.  Tally  gives us the cost centre break-up of leach transaction as well as details of transactions for each cost center.  When we also allocate income to the units, tjhey6 become Profit Centres.  We can now obtain a  Profit and Loss account of each such Profit Centre.  For our purposes, the Terms Cost Centre and Profit Centre are interchangeable.

Examples of cost Centres :

Department of an organization like Finance , Manufacturing ,Marketing etc

Product of a company , like cream , Powder hair oil Lipstic etc.

Even individual like , Salesman A ,Salsman B, etc.

Cost Categories

Cost categories have been introduced for organization requiring allocation of resocvurces to parallel sets of cost centers .such organization would usually be project oriented.

Most organization would not it need cost categories at all . proper use of cost Centers itself would give us the same benefits cost categories would increase our data entry worked as will as complexity . Hence , before opting for it , please  evaluate carefully \whether we actually need cost categories . always attempt to first use cost centers alone.

Creation of a cost center

Gateway of Tally > Accounts Info. > cost Centre > Single Create

Managing and operate cost categories

Cost / Profit  centers Management

More than ONE  Payroll / Cost Category          ? Yes

Use pre-defined cost center Allocations during Entry            ? No

Create a cost category

Gateway of Tally > Accounts Info. > cost category > Single Create

Voucher Entry Using Cost Centre Class

Cost Centre wise Report

Display > Statement of Accounts > Cost Centre .> Category Summary.

TDS ( Tax deducted at Source )

Enable TDS options

Press F11 : Company features            Statutory & Taxation and enable top the following  options.

                  Statutory & Taxation                                               Company TDS Deductor

  Enable Tax Deducted Source ( TDS )       ?Yes                  Tax Assessment Nmumber                     : L0837464G

 Set/ Alter TDS Details                               ? No      

                                                                                          Income Tax circle / Ward ( TDS/TCS)             : 54(3)

                                             Deductor / Collector type                               :Goverment

                                                   Name of person responsible              : S.Roy

                                         designation           : Account


Create Ledgers  for TDS & Party a/c :-

Example :

The option is TDS Applicable and is the Deductee type are available only for ledger under the group sundry creditors : if the party is a non Resident than PIN code , state and the sales Tax Number filds are not applicable.


Get way of Tally > Accounting Vouchers

Press F7 to create a Journal voucher .

Select fees for Technical Services ( under Indirect expense ) from the list                          Select the party from the and the amount appears automatically            Press enter to vew the Bill wise details format as Fig : 3.5.

Payment voucher

Wjhen a Payment voucher entry is made for a Taxc Ladger at first you have to click the button TDS helper  or Press < Alt > + <S> . this takes you to the sub –form ( Fig) TDS filtrs and allows you t5o specify the criteria for Auto filling the voucher in association with the TDS ledgers and it will calculate the tax amount automatically .

You can also print the TDS challan Fig : 3.11 for that do the following step :-

 After accept the payment voucher press PAGE UP , and from voucher alteration mode press <Alt>+ < P> or click on print from right side and Fig:3.11 will come . if you want to print RDS challan than set to yes  print ad TDS challan.

If you want to view the preview mode than click on with preview or press <Alt >. + < I > .

 Preparing TDS challan

The TDS transactions in TDS challan payment voucher can be automatically entered the TDS helper button functionality of TDS available in Tally.

TDS report

Gateway of Tally > Display > statement of accounts > TDS computation .

TDS outstanding :

 Display > statement of accounts > TDS outstanding > TDS payables

Stock Items:

Like ledgers , stock items are the primary inventory entry . we will use stock items while recording their recording their receipts and issues. this is lowest level of information about our inventory . Each item that is required to be accounted for needs to be created. In fact we will create a stock ledger account for each item and Tally calls this account ‘ Stock items’

Stock Groups :

Stock items can be grouped together under stock groups to reflect their classification based oon some commonality . Grouping would enable easy location and reporting of stock items in statements . Hence , items of a particular brand can be grouped together so that we can extract stock of all items of that brand . for example , create stock groups like Philips L.G sumsung. Our stock items cold than be Philips .LG 14” Tv, Philips Hi-Fi,etc. classify the LG product under the stock group LG now we have ready details of all LG products suitably classified . we may even group items as Raw materials and finished Goods.

Stock categories

The concept is similar to cost categories . we may wise top refer5 to the chapter on cost categoris to grasp the similarity /differences .

This option will come up in the menu only if we have opted for stock categories in ( F 11 ) Comp .

Stock categories offers parallel classification of items . we may create stock categories like TV and Hi-Fi Audio system . in the above example in stock groups we would know how may Philips 14” TV . we would also know from the  Philips stock group the stock of all Philips items . however , should we require information like total stock of 14” TV or alternative items that cold be used , these would be best available through stock categories . if we classify both LG 14” Tv and Samsung 14” Tv under the4 stock category 14” TV , we know our total stock of 14” TV since the items are substitutes of each of other , if one is out of stock we can offer the other of the same category .

Stock Groups :

Gateway of Tally  >  inventory info >  stock Groups

For Example :  Create stock groups like Philips, LG. Samsung . our stock items cold than be Philips 14” TV LG14” TV , Philips Hi-Fi Audio , LG Hi –Fi Audio Etc. classify there LG product under the stock group LG Now we have ready details of all LG product suitably classified . we may even group items as Raw materials and finished Goods.

Creation of a stock group

Gateway of Tally > Inventory info > Stock Groups > single Create 

Use <Alt >+<C> to create  a parent if we do not have the group we want in the list

Can quantities of items be ADDED ?

This really pertains to information on the stock items that we would create under this stock group – LG in athis case . the stock items created under the group should have similar units to be addable . we obviously would not want to add Kgs with pcs ( where we have a group like consumables and rag cloth  with are measured in  kg and meters respectively ) we select Yes here because we want to create items like 14” TV and Hi-Fi Audio system which at this point we feel would be addable and the total meaningful .  We may letter set it to no ,if we find that the totals do not make sense . it is, possibly easier to set it to no initially and later set it to yes no assessing the items units in the groups.

Stock categories :

Gateway of Tally >  Inventory Info >  Stock categories.

This option will come up in the menu only if we have opted for stock categories in ( F 11 ) company features.

Creating a stock category :

We can create sub category of stock categories to better organize our information.

Gateway of Tally >  Inventory Info >  Stock category > single create.

Create a unit of Measure:

Gateway of Tally >  Inventory Info > unit of Measure > Create.

Stock items:

Gateway of Tally >  Inventory Info > Stock items.

Locations/ godown:

We may want to distinguish be3tween stock held on-site and at the warehouse and creating two separate stock location can do this we may even amend Tally’s default location for the warehouse . Tally permits any number of location that can be group and to much the structure we need.

Create a Location

 Gateway of Tally >  Inventory Info > Location > Create.


To get current status of various aspects of a stock item.

At a central place , select Display > statement of inventory > stock query. And select the stock item.

ConfigurationShow related items of same group  ?  No Show all Aliases of the item            ? NoShow remarks of the item                ? NoAppearance of stock item names: name onlyAppearance of names                 : name only           

Godown wise stock :

To view the godwn wise stock go to Display > statement of inventory > Godown > Select the Godwn

Maintain in Batch – wise Details :

You should maintain the batch wise details for particular stock item not for all.

For that press F11 9 Tally features )     Select Inventory feature and set to option yes :- Maintain batch – wise details .

Suppose you are creating an item witch arte related to pharmaceuticals for that , you should maintain the batch by maintaining batch fir an item . you can track smaller identifiable lots of example , a medical shop may like to track Mfg date and Expire date

Further ,you may optionally specify date of manufacturing & date of expiry for each batch .date of expiry nay be specified as a fixed date or may be computed as specified number of days or period , from the manufacturing . for many industry its maintenance and printing information is mandatory.

Purchase and Sales orders :

Activate purchases order processing in F 11: Company Features.

Create a Purchase order :

Gateway of Tally > Voucher Entry > F9: Purchase > Press Alt + F4 for Purchase order.

Gateway of Tally> Display > Day Book.

Create a sales orders :

Sales order entry is exactly like purchase order.

Gateway of Tally > Voucher Entry >F8: press Alt +F5 for sales order.

Stock summary is perhaps the best place to9 view the order position.

Gateway of Tally > Stock summary > Details <F1>

What is Vat?

The reason why VAT should be implemented in India . ass it has been in150 other countries around the world is really very clear. through VAT government long run benefit everybody .

VAT has been introduced in India to ensure a fair and uniform system of taxation . Lets look at the Government first . to being with it id not possible under the present sales tax system to bring in transparency as regards incidence of tax or the quantum of tax payable on goods . it encourages transactions without bill VAT is a system of indirect taxation which has been introduced in lieu of sales tax . it is the paid by the producers manufacturers ,retailers or any other dealer who add value to the goods .and that is ultimately passed on to the consumer. VAT reduces the number of tax concessions on different goods .it eliminates allied levies like reseals tax cess. Additional tax and surcharge . it proposes to permit claim of credit for taxes only on the receipt of invoice.

Vat Documents :

Tax invoice

A VAT compliant invoice , called Tax invoice , will need to be serially numerte and will the following details:

1.Product if exempt or vatable

2.Tax identification number ( TIN) – Registration details along with sellers name and address

3.Tax point – Date of sale

4.Full item list with VAT breakup including VAT totals .

How to enable Vat  :

After company Go to F11: Company features > statutory & Taxations and enable VAT option,

General Terminolo0gies used in VAT

Input tax : this is a tax on purchase.

Output tax: This is charged on sales.

Input credit : The amount of input tax that is permitted to be set off against output tax.

Composite dealers : dealers with annual gross turnover not exceeding a certain threshold (  threshold –decided by the respective state government 0 can opt for a composition scheme whereby they will pay tax as a small percentage of their of gross turnover , However retailers opting for this composition scheme will not be entitled to input credit .the state Government  fix the periods and the procedures for the payment of the lump sum.

What is Input tax credit  ?

Input tax credit is the credit for the tax paid on input . Every dealer is liable for output tax on the taxable sale affected by him. The basic principle of vat is that every dealer pays tax only on the value addition in his hands . input tax credit is the mechanism by which the dealer is enable to setoff against his output tax.

Dealers are not eligible for input tax credit on all inputs . there are certain restrictions and conditions are answered separately .

Vat Rates :

VAT will be imposed on 550 items . the rates will very from 4 per cent to 12.5 per cent . there will also be a category of tax exempted goods and a special VAT rate of I percent on ornaments

Create ledgers for VAT :

At the time of purchase you have to create ledger are :-   Purchase & supplier ledgers etc from Gateway of Tally > Account info > Ledger > Create.

Voucher Entry :

Before making a purchase entry Press F12 in purchase mode and make it to yes .

Tally 9.1Configure invoices / delivery notes/ orders  Accept supplementary details                             ? Yes( Address details dispatch details etc )use common Ledger A/C for item Allocation     ? YesAllow selection of VAT tax class during entry   ? YesWarm on mismatch in VAT Rates                       ? Yes 

Vat computation Report :

From Gateway of Tally you can get vat computation report . Go to

Gateway of Tally > Display > statutory reports > Vat reports > Vat computation.

Vat forms : Display > statutory Master> Vat report> Vat forms.

Concept of bill of Materials ( Bom)

Enable Bill of  Materials ( Bom) facility

Gateway of Tally > F12: Configure > Accts / inventory info

 Inventory Master Allow ADVANCED entries in Masters                               ? NoCalculate VAT on MRP/ marginal                                       ? NoUse PART NUMBER for stock items                                  ? NoUse description for stock items                                            ? NoUse REMARKS for stock items                                           ? NoSpecify default Ledger Allocation for invoicing                  ? NoUse ALTERNET UNITS for stock items                             ? NoAllow component list details ( bill of Materials )                 ? YesUse ADDRESS for god owns                                               ? No 

Stock journal voucher have a question Use as a Manufacturing Journal.

Gateway of Tally >Accts info > Voucher type > Display > stock Journal.

Creation of a new Manufacturing Journal

Gateway of Tally >Accts info > Voucher type > Create .

Creation of bill of Materials

Gateway of Tally >inventory info  > stock items > Create .

The stock Journal / Manufacturing Journal Entry Screen

Gateway of Tally > Voucher Entry > click on Stk. Jrnl.


Managing and Operating Budgets

Press F11 ( Tally features ) make it to yes ( Maintain budget and control ) & Reversing Journal.

Company : The institute of computer Accounts                       Accounting features Budgets & scenario ManagementMaintain Budgets and controls                            ? YesUse Reversing Journals & optional Vouchers     ? Yes 

Type of Budget

Budgets could be of two types :

On Net Transactions :- where transaction amounts are to be monitored and not the balances . Normally use for income & expenses account , ( Like : purchase Expenses Sals etc ) net is net of debits and for the specified period . Hence , Net transactions for indirect Expenses would mean the debit  amount for the specified period after reducing the credit for same period . opening and closing balances notwithstanding .

On Closing balance:

Where we wish to monitor the balance of the accounts and are not too keen on the transactions E.G, Balances of bank Accounts Balance of debtors

 Budget Variance :

The trial Balance  and Group Summaries carry an additional “Budget Variance” button (alt) + (B) which  is active  Budgets are active and at least one budget exists.  Pressing this ;button will create an automatic display of Budgets, Actuals with Percentage, Variance from budget with Percentage in three columns.

What is Service Tax?

Service tax is livable on notified services @ l2% (plus education cess of 36%) of the value of taxable services.  The person providing the service (i.e. the service provider) has to pay the service tax in such manner and within such period as prescribed in the service Tax Rules.  The Payment of service Tax should be ;made only on receipt of the value of taxable service.  Incase the service is provided at free of cost no Service Tax is to be levied.  Service Tax is payable on all taxable services rendered ;in India whether to an Indian or foreign client.  However, services rendered abroad shall not attract service  tax.

Few services under Service Tax.

a)                Advertising Agency

b)               Air Travel Agent

c)                Beauty Treatment

d)               Cable Operators

e)                Clearing and Forwarding Agents.

f)  Commercial Training or Coaching

g)               Construction Service

h)               Courier Agency

i)  Event Management Service

j)  Franchisee

k)                Goods Transport Agency

l)  Health and Fitness Services

m)            Internet Café

n)               Maintenance or repair Services

o)               Management Consultant

p)               Practicing Chartered Accountant

q)               Stock Broking

r) Travel Agent

s)                Photography

t)  Telephone

Creating Party Ledgers.

To create party ledgers, open  Tally, go to Gateway of Tally>Account info>Ledgers>Create.

Create sundry debtors

Creating service Tax Ledgers

Creating sales ledger for services

Open Gate way of tally > account info > Ledgers > Create

Ledger AlterationName : Photo processing(alias)  
Under                                                                                                : sales AccountMaintain balances bill –by bill                                           ? NoInventory values are affected                                            ? Yes                                                                                  Statutory informationIs services tax applicable                                                     ? YesUsed in Vat return                                                                ?No

Services tax display in statutory Master

Open Getaway of Tally > display > statutory Master >  service categories

Creating Sales Voucher

Open Tally, Gateway of Tally Accounting Vouchers (transactions\Voucher). This will

Open the accounting Voucher Creation screen.  Select F8: Sales to create a sales voucher.

If you are entering a service sale with an item, select Item Invoice (ALT+I) mode.  ?Enter a reference in the Ref field.  In the party’s A\C Name field, select the company to be debited from the ;options in the List of Ledger Accounts and enter.  This will take ;you to the Dispatch Details form in the Party Details screen.  Enter the relevant details here.

Select the Service Ledger (under Sales Accounts) to be credited from the List of Ledger Accounts.  Select the name of Item if you are selling service likes an item or else select the service ledger under Sales Ledger from the List of Ledger Accounts.  Enter the Quantity and the rate to get the amount in the Amount field.  In the accounting Details screen the first service ledger from the List of Ledger Accounts is displayed  in the Particulars field by default.  Press Spacebar key to display the List of  Ledger Accounts and select the service ledger required.

Creating Purchase Vouchers.

Open Tally Gateway of Tally Accounting Vouchers (Transactions/Vouchers).  This will              open the Accounting Voucher Creation screen.  Select F9: purchase to create a purchase voucher.

Enter a reference in the Ref field.  Now in the Partys A\c. Name, select the company to be credited from the options in the List of Ledger Accounts and enter.  Enter in the Supplier’s Details form in the Party Details screen.

Select the Purchase Ledger to be debited from  the List of Ledger Account.  Select the name of item if you are purchasing as item or select the Purchase Ledger from the List of Ledger Accounts.  Enter the Quality and the Rate to get the amount in the Amount field.  Enter the amount if entering in the account invoice mode.

At the time of passing Purchase invoice we will face the following screen, where Service Ledger, Service amount, Assessable Value and Total Service Tax (Service Tax + Cass) will be available.


To enable go to Gateway of Tally > F11: features > Accounting Features and m,ake it to YES the following features

Ø Maintain Payroll feature to yes ands

Ø More than one Payroll /cost category to yes

Accounting featuresCost/profit/Centers managementMaintain payroll                                                              ? YesMaintain cost centers                                                       ? No   Use cost center for job costing                                     ?Yes   More then one payroll / cost category                          ?Yes   Use pre- defined cost center Allocations during entry ? No 

Gateway of Tally > F11: configuration > Payroll configuration.

Payroll ConfigurationShow statutory details                                       ?YesShow passport & Visa details                           ?YesShow contract Details                                       ?YesInformation in payment Advice                         please make  the    payroll    trans                                                                           From above   account   number                                                                           To the below mentioned  account                                                                            Numbers towards employee                                                                           salaries                                                                                                        

In the above screen

Show statutory Details can be set to yes and it will be Display in the employee pay slip

The options show passport & visa details and show contract details in  payroll , should be set to yes as to be display in the expat Report

If these option are set to than some of the report which is related to the expat reports menu will not display under payroll report

Tally Pay head

The salary components constituting pay structures are called pay heads .  A pay head nay be an earning which is paid to an employee or a deduction , which is recovered from his /her salary . the value of these pay heads could be either fixed or variable for each payroll period . you have to create all pay head under an accounting group such as direct expenses  , indirect expenses, current liabilities duties and taxes , provisions or Lons and Advances.

Apply slab rates : you can define the slab rates in this column , like professional tax. If the head value is based on the slab based Rates . value of  professional tax deduction based on the gross earning of an employee.

Pay head type:

There are seven types of pay head used in payroll – deduction  from employees. Earning for employees employees statutory deductions employer’s statutory contributions , gratuity , Loans and Advances and Reimbursements to employees these heads are also would appear in the pay slip.

Some of the pay heads are used to post appropriate accounting entries , where required , built in preliminary stage these are set as not Applicable.


Earning : basic salary conveyance Allowance

Deduction: income Tax advance

Not Applicable : salary payable account

Use for Gratuity : if pay head type as earning is selected than use for gratuity field will display . to use any of the earning pay heads for gratuity calculation set this field to yes.

Appears in  pay slip : press Y to appear in the pay slip name to appear in pay slip than you can type here other name .otherwise if this fields is blank by default the ledger name is used in payroll Reports.

Creation of pay head named : professional Tax .

Gateway of Tally > Payroll info > pay heads > Create

Creating Earning pay Head

Creating a pay Head as Basic salary under indirect Expenses.

Go to Gateway of Tally > Payroll info > pay heads > Create

Creating Deduction  pay Head

Create  pay Head as provident fund under current liabilities

Go to Gateway of Tally > Payroll info > pay heads > Create


Creating Salary payable ledger

Salary payable is used to credit the total of net payable salary of all employees . when salary is disbursed .this account will nullify with cash or bank account

Enter the name under current Liabilities group set pay head type as not Applicable and accept the pay head creation screen.  

Creating Gratuity  pay Head

Create  pay Head as Gratuity under current liabilities

On selecting the pay head classification gratuity thr sub form slab rate details for Gratuity will display it provides option to enter the number of gratuity days o0f a month the starting and ending month s can be selected and the eligibility days for gratuity per year during those month can be entered

Note : for gratuity calculation make it to yes the field use for gratuity otherwise you cannot calculated gratuity as an earning pay head

Payroll Information :


The employee master of Tally payroll maintains employees personal details fuction designation location etc.

Employee Group

An employee group allows you to group employees in some logical manner like :- Branch, department etc. the user can create employee group like Adm Department Account department etc. the salary structure can be defined at the user can create employee group leave . referring to this group as a template and changing according will case building all your employee records on it.

Go to Gateway of Tally > Payroll info > employee groups > Create.

Employees Creation:

The employee creation screen allows you to enter basic setup information that applis to the employees enter General information payment details and passport & Visa Details.

Creating single employee

To create employee under the employee group ADM:

  Go to Gateway of Tally > Payroll info > employee > Create.

Creating salary details for an Employee

Go to Gateway of Tally > Payroll info > salary details Create.> Select the employee from the list of employees /Group

Unit ( Time /work)

Go to Gateway of Tally > Payroll info > Unit

Tally payroll has three pre-created units , which are most commonly required.

Go to Gateway of Tally > Payroll info > Unit (work) > Create.

Payroll Reports:

To view payroll Reports

Go to Gateway of Tally > Display > payroll Reports

Ø The payroll Reports menu display

Ø Statements of payroll

Ø Attendance sheet

Ø Attendance Register

Ø Gratuity Report

Ø Expect Reports


In Tally payroll the pay slip option of display , payroll reports menu provides users the facility to view the pay slip configure content and appearance based on the requirement and than print the pay slip you can press f12 on pay slip screen to change the configuration like : show vertical pay slip , remove Zero entries etc.

Go to Gateway of tally > Display > payroll reports > Statements of payroll > pay slip .

Pay sheet:

Go to Gateway of tally > Display > payroll reports > Statements of payroll > paysheet.

Payroll Statement :

Go to Gateway of tally > Display > payroll reports > Statements of payroll > payroll statement.


The data you enter inn Tally is normally stored on hard disk . A copy the data should be kept in other media for safety , you can even keep the data somewhere leas in the same or another hard disk or in some network drive. the process of keeping a copy of the data in another p lace is termed back up . on selecting this option , you get a screen to specify source & destination and select the companies you wish to backup. Source where data files are stored , destination where you wish to take backup and bottom part select companies  from list of selected companies for which back up is to be taken .

Company info > backup

If you want to take back up more than select another one otherwise select end of list and p[press enter . now you will see the figure


Select this option to Restore backup data onto hard disk from the media where  backup data is stored.

Printing Reports:

We can obtain a printed version of the screen we are currently display by selecting print from the top of the button bar menu .this bring up new button bar option bar option and print configuration screen for the report which asks print ? yes or no . if we select Yes the report will be printed using the option specified on the screen . if we select No we can change the option before printing.

There are two types of printing configuration option:

As a print button or < Alt>+< P> key combination is all display screens Remember it is not a print screen – it is  special printing and printed reports would differ from display .Tally takes advantage of a printer’s capability and uses it maximize aesthetics in printed output

As a printing menu option through the Gateway of Tally . we can print multiple report at a time through this option

Print preview:

If we select to print a display document or report the print dialog box expects us to view the output before printing it defaults to with preview we can however , change it to no preview by clicking the appropriate button.

The preview screen allow us to new the document and even scrolls if it is multi-page ; print from there or even E- mail the document as an attachment Hence, if we want to see how a document that we originally wanted to E-mail would appear at the  destination , use print preview .

 Common printing options:

Common printi9ng option affect the printing of current selected reports . selecting the appropriate button from the button bar change them :

Auto column :

If the screen version of the report supports auto column this button will be available and performs a similar function.

Print Language :

To get the different language press < Alt> + < L > and choose form the list of language . set Enable Multilingual support to yes

Titling :

To change the title the report.

Page Nos

To specify the starting page number and page number range .

Pre-printed / plain paper:

Toggle to make the selection.

Quick format / Neat Format :

Toggle between quick and neat formats.

With colour:

This option is relevant if we have a colour printer

Copioes :- To specify the number of pages to be printed.

Printer :-To change the printer setting . This also displays the default paper size that we have set for the printer

Other printing option :

Multi-Account Printing

Gateway of Tally > Multi-Account Printing

Principally geared towards printing the primary Books of Accounts ,Like the cash and bank a books Account Ledgers sales and Purchase registers etc without needing to select the account one at a time and pressing < Alt >+ <p > the facilities provide for printing one Account at a time all accounts in a selected group before the date range and other selections may also be set up .

The current mechanism of printing used by Tally require that for large company accounts we choose to print each ledgers account on sera rate pages –otherwise the memory requirements of the system become so large as to bring most systems to their knees.

Printing the Tax invoice:


This column display the VAT rate after retrieving it from the tax classification Master.

VAT analysis

Display the VAT amount on the total net value if you do not need the VAT details to be printed in the invoice , you can set the field print VAT % column in the F 12 configuration screen to no similarly , if you do not need the VAT analysis in your invoice , set the field print VAT Analysis to No

Cheque printing :

You can choose to write cheqe directly from Tally . Cheqe will be printed  when printing a payment voucher . Tally accepts user defined cheqe dimensions

However , first activate the capability in F11 :

Company Features > Accounting Features > and active “enable cheque printing”


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